Production Coordinator

Immersive International

Direct Reports: Media Producer

Start Date: ASAP

Fixed Term: 9-month

Salary: $60k CAD/per annum

Position: Production Coordinator

Location: Ottawa only, CA

Immersive International was founded in 2004 and has since gained a reputation for being one of the most creative experiential studios in the world.

If you want to be a part of creating innovative immersive installations with a long-lasting impact, inspiring audiences across the globe, and helping us evolve into a truly sustainable and responsive studio – you’re in the right place.

Our team culture is driven by passion, curiosity, exceptional skills, and a commitment to reinvention. We aim to create a supportive, inspiring environment that prioritises well-being and fosters creativity and community.

We are seeking a Production Coordinator to join our Ottawa Studio team and collaborate with our production and creative teams on the development of animated content and interactive software for large-scale immersive installations. This entry-level position requires some experience in animation, content creation, or familiarity with 2D/3D animation and motion graphics processes and pipelines. Experience in creating content for projection, large format OOH/Exhibitions, and screen technologies is a bonus. The ideal candidate will possess excellent communication, organisational, management, and administration skills. Additionally, the candidate should be willing to work across multiple time zones, ensuring a seamless collaboration between our London and Ottawa studios. The successful candidate will thrive in a fast-paced environment, able to manage multiple projects and priorities simultaneously.

Key Responsibilities:

Manage timelines and workflows for multiple projects, with a focus on content production.

Coordinate schedules, meetings, and check-ins for freelancers, artists, talent, and contractors.

Schedule meetings and take minutes, converting them into actionable tasks for artists and team members.

Coordinate handovers between the Ottawa and London studios.

Manage and track media files and assets.

Purchase assets as needed.

Assist with coordinating voice over recordings and audio files.

Coordinate communications and meetings between clients and senior management, including attending client-facing meetings and preparing contact reports.

General project coordination work as needed.

Key Qualities

Excellent time management, planning, and organisational skills.

Proficiency in using Google Apps and Microsoft Office Apps.

Excellent verbal and written communication skills.

Attention to detail and accuracy.

Strong creative problem-solving abilities.

Experience or interest in multi-disciplinary work, such as animation, live events, theatre, and experiential events.

Strong teamwork and collaboration skills.

Ability to work from the Ottawa Studio

Desirable Skills


Experience in producing in different territories is a plus.

Google app suite

Microsoft app suite

Adobe apps suite

Ftrack, Frame.IO, Adobe Creative Suite